🔒 Privacy Notice - Smart Digital Minds

Last Updated / Effective Date: June 2026

We believe in keeping things crystal clear and transparent, both in this notice and whenever we chat with you. We will only use your personal data to deliver top-notch services, take care of legitimate business needs, comply with the law, or when you explicitly give us the thumbs-up. We will only send you marketing updates if you want them, we will always protect your information, and we will completely respect your right to control your own data.

Just a quick heads-up: our website isn't designed for children, and we don't knowingly collect data from anyone under 18. When we say "Smart Digital Minds" here, we are referring to Smart Digital Minds LLC and our affiliated companies.

1. The Information We Collect

We gather personal information that you happily share with us when you show interest in our products and services, participate in our activities, or drop us a line to say hello.

What kind of information are we talking about?

Contact Data: Your first name, last name, email address, and phone number.
Your Professional Background: Your company name, company size, and your job seniority.
Your Interactions: The reason you are reaching out (like talking to sales, careers, HR, partnerships, etc.), your country, and any custom messages you write to us.
Product Preferences: The specific tech or infrastructure you are interested in (like the NVIDIA H100, H200, B200, or AMD MI300X).
Aggregated Data: We also look at big-picture, anonymized data (like general website stats or demographics). This data doesn't reveal who you are at all. For example, we might look at what percentage of users visit a specific page to see what's trending and figure out how to make our website experience even smoother.

We kindly ask that the information you share with us is accurate and true—and if anything changes down the road, just let us know!

Sensitive Information

We like to keep things light. We do not collect or process any sensitive personal information (like biometric data, political opinions, or health details).

Protecting Younger Audiences

We do not knowingly collect data from or market to anyone under the age of 18. By using our services, you are letting us know you are at least 18 years old. If we discover that we have accidentally collected data from someone under 18, we will take swift action to completely delete it from our records. If you think we might have accidentally gathered info from a minor, please let us know right away at DPO@smartdigitalminds.com.

2. How We Use Your Data

We use your data to power our business relationship and make your interactions with us great. We will only collect, use, share, or store your details when we are completely confident we have the right legal ground to do so. And remember, you can opt out of our marketing updates whenever you like!

Here is how we put your data to good use:

Provide Our Services: Delivering our cloud and AI services, taking care of billing, and processing payments.
Safety & Verification: Running essential Know Your Customer (KYC) checks, preventing fraud, keeping things secure, and staying compliant with local laws.
Smooth Operations: Running our underlying business infrastructure and keeping our digital systems safe.
Staying Connected: Tailoring our advertising, sharing cool offers, and responding to your feedback, questions, or post-event surveys.
Fun Stuff & Announcements: Reaching out about competitions, delivering prizes, and sharing exciting product rollouts (but only if you've given us your explicit permission!).

If you want a deeper look into the legal mechanics of how we process data, feel free to check out the Legal Basis table at the bottom of this page.

3. Who We Share Your Data With

To keep our business running smoothly, we sometimes partner with trusted internal and external teams:

Our Service Providers: Trusted partners who help us with our tech infrastructure, security, identity verification, or customer support operations.
Ad & Social Media Platformss: Carefully chosen platforms that help us show you personalized ads and updates that match your interests.
Staying Legal: Government bodies, law enforcement, or regulators, but only when the law absolutely requires us to do so.

Whenever we share data with our partners, we make sure they have top-tier security measures in place. We make it clear that they are only allowed to handle your information exactly how we instruct them to, keeping your privacy completely safe.

4. Keeping Your Data Safe

We take security seriously! We have put strong technical and organizational shields in place to guard your personal data against unauthorized access, loss, alteration, or leaks.

On top of that, we strictly limit access to your data. Only the specific employees, contractors, and partners who genuinely need it to do their jobs can access it. They will only handle your information under our strict instructions, and they are completely bound by confidentiality rules.

5. How Long We Hold Onto Your Data

When deciding how long to keep your data around, we balance a few things: the amount and sensitivity of the information, the potential risk of keeping it, why we needed it in the first place, and what the law requires.

We will only hold onto your personal data for as long as it takes to fulfill the goals we collected it for—including any legal, accounting, or reporting duties.

6. Let's Chat! (Our Data Protection Officer)

If you have any questions, worries, or just want to chat about your privacy rights, our Data Protection Team is here to help:

Email: DPO@smartdigitalminds.com